Scholarship Administrator/Back of House

Job Description:

Liaise with the Scholarship Selection Committees and Scholarship Partner regarding selected recipient. Communicates recipient announcement on website. Work with the Committee on personnel changes, schedules, judge’s comments, etc.

  • Liaise with the Scholarship Recipient after the Committee Coordinator has released  successful applicant’s information. This is a big job because there are a lot of balls in play at the same time. This means contacting every active recipient and arranging and keeping track of a lot of things. Some of these things could take more than a year to resolve although the scholarship recipient is encouraged to complete their PIF within six months of the completion of their course; only one recipient has fully completed PIF requirements. Items include: 

(1) Did Scholarship Administrator call and congratulate her? 

(2) Did she verbally agree to all the rules including the Pay It Forward? 

(3) Did she send the deposit money? 

(4) Did she send her boot size? 

(5) Did she get connected with the school and registered for the course? 

(6) Did she start the course on time? 

(7) Did she graduate from the course successfully? 

(8) Were her boots ordered? 

(9) Did Executive Director send the deposit money refund or stipend to her? 

(10) How and when will she fulfill her PIF requirement? 

(11) Did she receive her PIF-fulfillment pair of boots? 

(12) Were all loose ends tied up and can this recipient be “put to bed?” 


  • Communicate with with scholarship Partners to ensure that the recipient is registered for programs in a timely manner and that she completes the course. 
  • Coordinate the PIF component of the scholarship programs (info to Board President, Laura Ulrich re: scholarship recipients fulfilling “pay it forward” requirement at the GABF National Education PBS Meeting).
  • Write the recipient’s 1-page and post to PBS website blog by the 15th of each month. We receive the recipient’s name, contact info and judges’ comments no later than the 1st of each month from the SSC. Send 1-page paper to Social Media Coordinator for posting on other social media sites. Forward recipient announcement to scholarship partner and recipient for their records.
  • Coordinate with Treasurer and Bookkeeper for Partner payment, and stipend reimbursement.
  • Coordinate with HQ inventory specialist for steel toed boots order.
  • Communicate with Chair of Scholarship Program, Scholarship Partner Liaison and Scholarship Committee Coordinator about recipients and future scholarships to ensure continuity of information and elimination of issues.
  • Oversee timeline for scholarship nominations/applications with Partner Liaison and Committee Coordinator.
  • Work with Chair of Scholarship Program to manage application goals.
  • Communicate with nominees/applicants, encouraging them to attend the regional conference, as appropriate.